End of Year “Head Start” Programs

How does your school manage the end of year for Yr.10 and 11 students? In recent years “Step Up” or “Head Start” VCE programs for the following year are becoming more common in the final weeks of Term 4. This is generally considered to be a very positive development for students.

However, we realise that changes of timetable, in addition to overlapping exam supervision rosters, marking, report writing and restless students can make the end of year very stressful for teachers.

This is also particularly so for Daily Organisers who are often the ones left to try and patch the mismatch of timetables, clashes, and oversights in addition to the busy conference period with absent staff.

It is also imperative that the Daily Organiser does their best to make arrangements that are fair for all concerned. Workloads can be highly variable among teaching staff at this time and this can sometimes lead to resentment. Teaching load data can also often be difficult to collate and may not be entirely accurate. The only way around it is to use the data available to you in your calculations and be open and transparent in your organisation. The complexity of this task is high and not all the data is quantitative. You will most likely make oversights and you are not going to keep everyone happy. However, you can do your best to distribute workloads fairly and efficiently and finish the year on a positive note. With everyone working together as a team the job is much easier!

At MyExtras we consider ourselves part of your team. To help, we have been working on the ability to run two Semester 2 timetables at the one time to help with the generation of extras at the end of the year. This would work by selecting a date that the modified end of year timetable would start on, then importing the new “2nd” Semester 2 timetable. This feature is currently being developed and tested and may not be fully ready for 2019.

If you would like to know more, or be involved in testing of this new feature or to comment on this post, please contact us.